Custom API Syncs Paperless Vendor Bill Payments with AEC Industry Niche ERP Platform BQE CORE

An industry niche ERP software offers an all-in-one professional services automation platform with many available modules, from CRM + project management + time + billing to a fully integrated accounting general ledger. They have over 50,000 active users across several core professional service industries, but their platform was missing a streamlined paperless vendor bill payment solution.

SPRCHRGR developed a custom API that securely connects the ERP software with a leading paperless vendor management and electronic bill payment solution.

Features & Benefits

• 2-way sync of data between systems, including:

  • Customer

  • Project

  • Project Phase

  • Vendor Contact Info

  • Vendor Bill Details

  • Bill Payment Transaction Details

  • File Attachments (Bills and Payment Confirmation Records)

• ERP software remains the single source of truth

• Customizable user rights management to limit access to financial data and protect company cash

• Built-in paperless approval workflows to ensure accuracy before bills are paid

• Mobile + web interfaces available for each stakeholder in the bill payment and approval workflows

• Enables asynchronous data entry, review, approval, and payment activities between stakeholders through the virtual paperless process

• Full audit trail of all activities

• Automated reconciliation of bill payment records across systems

• Improved cash flow by billing reimbursable project expenses to customers and collecting payment through the ERP software before releasing payments to vendors

• Maximized profits; minimized risk; substantial time savings