Project-Based Accounting Done Right: Finance-Led BQE CORE Implementation

Most professional services firms buy BQE CORE for the same reason: They've outgrown QuickBooks, their spreadsheets are breaking, and they need unified project management, time tracking, and accounting in one place. Then they face the real question: "Who can help us get up and running fast?"

The answer determines whether BQE CORE becomes your operational foundation — or just another tool that never quite fits your workflow.

Why Implementation Approach Matters

BQE CORE is an all-in-one professional services automation platform built by architects and engineers who understand your world. It handles time tracking, project accounting, resource planning, billing, CRM, and financial reporting—everything project-based firms need.

BQE provides excellent standard implementation services focused on getting you up and running with their proven methodology. Their team knows the software inside and out.

But some firms need a different approach:

Your chart of accounts requires restructuring for complex project-based accounting. Phase codes must align with unique billing models across multiple service lines. Custom reporting needs reflect specific KPIs your leadership team tracks. Integration with specialized industry tools requires custom API work. And your CFO wants the system configured to support strategic financial planning, not just operational tracking.

Firms with these needs benefit from a finance-led implementation approach that complements BQE's technical expertise:

• Strategic financial operations design before configuration begins
• CFO-level guidance on how system setup impacts business intelligence
• Custom integration development when standard connectors don't fit your tech stack
• Ongoing financial optimization as your firm evolves
  
  

The SPRCHRGR Approach: Finance-Led Implementation

SPRCHRGR is an official BQE CORE implementation partner and authorized reseller. We work alongside BQE's implementation team—or lead your implementation directly—bringing specialized financial operations expertise to complement BQE's technical excellence.

We Start With Financial Strategy, Then Configure Technology

While BQE's standard implementation focuses on technical setup and training, we begin with your financial operations strategy.

Our discovery phase explores:

• How does your firm's billing structure impact cash flow and project profitability?
• What financial metrics drive partner compensation and bonus structures?
• How do you need to slice financial data for board reporting, investor updates, or lender covenants?
• Where are your current financial blind spots that better reporting could illuminate?
• What project accounting insights would change how PMs manage work?

Then we design your BQE CORE configuration to answer these strategic questions automatically—not just track time and generate invoices.

The Impact: Your BQE implementation becomes a financial operations transformation, not just a software deployment.

We're Fractional CFOs Who Implement Technology, Not Just Consultants

Here's what makes our approach unique: We're accountants, controllers, and fractional CFOs who also happen to be systems implementation experts.

We bring that dual perspective to every BQE implementation:

• Design project accounting structures that reveal margin dynamics at phase level
• Configure automated workflows that accelerate cash conversion cycles
• Build executive dashboards showing utilization, realization, and pipeline metrics
• Set up financial controls that maintain visibility without slowing operations
• Integrate BQE with your broader financial planning and analysis processes

BQE teaches you how to use their software. We show you how to use it to make better financial decisions.

The Impact: BQE CORE becomes your strategic finance platform, not just an operational tool.

We Engineer Custom Integrations Beyond Standard Connectors

BQE CORE offers native integrations with many popular platforms. When those work perfectly for your needs, they're excellent solutions.

When they don't—when you use specialized industry tools, need deeper two-way sync, or require custom data flows—that's where SPRCHRGR's engineering capabilities add value.

We've built:

• BQE + BILL integration that automates AP entry and syncs project costs to phase-level detail for clients needing more sophisticated cost tracking
• BQE + Expensify integration that eliminates manual expense entry for firms with complex reimbursement workflows
• Custom integrations with industry-specific platforms that require API development

This isn't about replacing BQE's integrations—it's about extending them when your operations demand it.

The Impact: Your tech stack works as one unified system, even when you use specialized tools BQE doesn't natively connect to.

We Provide Ongoing Financial Operations Support

BQE provides excellent 24/7 technical support for their software. We complement that with ongoing financial operations expertise.

Post-implementation, we offer:

• Strategic system optimization as your service offerings evolve
• Advanced financial reporting and KPI dashboard development
• Quarterly workflow reviews to identify efficiency opportunities
• CFO-level guidance on using BQE data for strategic decisions
• Custom development when new integrations or features are needed

Many of our clients also engage us as their outsourced accounting team or fractional CFO—which means we're using the BQE system we built for them every day, continuously refining it.

The Impact: Your BQE CORE setup grows with your firm's sophistication, supported by financial experts who understand both the software and your business.

Which Firms Benefit From a Finance-Led Implementation?

BQE's standard implementation works beautifully for many firms. A finance-led approach makes sense when:

Your Firm Has Complex Financial Operations

• You manage multiple service lines with different billing models. You need consolidated reporting across entities or practice areas. Your project accounting requires sophisticated allocation methodologies. You're preparing for transactions (fundraising, M&A, succession) that demand audit-ready financials.
• Why it matters: Standard implementation focuses on operational setup. We design your configuration with financial reporting requirements and strategic visibility as primary drivers.

Your Leadership Team Needs Strategic Financial Intelligence

• Your partners make decisions based on utilization rates, realization percentages, and project profitability trends. You track leading indicators for pipeline health and capacity planning. You need executive dashboards that answer strategic questions, not just operational ones.
• Why it matters: We configure BQE to surface the financial intelligence your leadership team needs to run the firm, not just track billable hours.

You Use Specialized Tools That Require Custom Integration

• Your industry relies on niche platforms for specific workflows. Your existing tech stack includes custom-built tools that won't be replaced. You need deeper integration than standard connectors provide.
• Why it matters: Our engineering capabilities extend BQE's ecosystem to include tools that matter to your operations.

You Want Your Implementation Led by Financial Operations Experts

• You prefer working with fractional CFOs and controllers who understand professional services economics. You want implementation guidance that considers cash flow, margin management, and financial planning—not just software features.
• Why it matters: We speak the language of professional services finance, not just technology implementation.

Real Implementation: HMV Engineers' Experience

When HMV Engineers chose SPRCHRGR as their BQE CORE partner, they valued our financial operations expertise as much as our technical capabilities.

Sofia Villalba, Business Manager, described the partnership:

"The team at SPRCHRGR has been exceptional throughout this process. Their professional expertise and meticulous attention to every detail we at HMV Engineers have requested have been invaluable. Their team consistently finds ways to help us achieve our goals—whether through testing, troubleshooting, or implementing effective workarounds."

We delivered:

• Strategic project accounting structure designed for their engineering business model
• Custom reporting showing the financial metrics their leadership team actually uses
• Integration approach that connected their existing tools seamlessly
• Ongoing optimization as they expanded service offerings

Result: HMV gained operational visibility and financial intelligence they couldn't access with their previous systems.

The SPRCHRGR Implementation Methodology

Phase 1: Strategic Financial Assessment

Before touching the software, we understand your business model, growth strategy, and financial operations requirements. This isn't just software scoping — it's financial operations design.

Deliverables:

• Business process and financial workflow analysis
• Strategic system requirements mapping
• Future state financial architecture design
• Risk assessment and mitigation plan
• Implementation roadmap aligned with business priorities

Phase 2: Configuration & Integration

We configure BQE CORE with financial operations best practices, building in the reporting structures, automation workflows, and integrations that support your strategic needs.

Deliverables:

• System configuration optimized for your financial model
• Data migration with financial data integrity validation
• Process automation for efficiency and control
• Custom integrations when needed
• User acceptance testing focused on financial workflows

Phase 3: Training & Enablement

We train your team not just on how to use BQE CORE, but on how the system supports better financial decisions and more efficient operations.

Deliverables:

• Role-based training (including CFO/finance-focused sessions)
• Financial process documentation
• Best practices guides for financial workflows
• Power user development and coaching

Phase 4: Continuous Optimization

We monitor how the system performs financially—not just technically—and continuously optimize for better business intelligence and efficiency.

Deliverables:

• Financial performance monitoring and insights
• System enhancements aligned with evolving needs
• Quarterly optimization reviews with CFO-level analysis
• Strategic and technical support
  
  

How SPRCHRGR Complements BQE's Expertise

BQE Software has 30+ years of experience building software for professional services firms. Their implementation team knows their platform exceptionally well. Their 24/7 support is industry-leading.

SPRCHRGR brings complementary capabilities:

• Finance-first perspective—We design implementations around financial outcomes, not just operational efficiency.
• Custom engineering capabilities—When you need integrations beyond standard connectors, we build them.
• Fractional CFO services—Many clients engage us as their ongoing finance team, using the system we built with them daily.
• Long-term financial partnership—We're not just implementers; we're strategic finance partners invested in your firm's growth.

We're not competing with BQE's implementation services — we're offering a finance-led alternative for firms whose needs extend beyond standard deployment.

Is a Finance-Led Implementation Right for Your Firm?

Consider partnering with SPRCHRGR if:

• Your leadership team needs strategic financial intelligence, not just operational reporting
• You have complex billing models, multi-entity structures, or sophisticated allocation requirements
• You use specialized industry tools that need custom integration with BQE CORE
• You want implementation guidance from fractional CFOs who understand professional services economics
• You value a partner who will optimize your financial operations continuously, not just deploy software

If your needs are more straightforward, BQE's standard implementation may be the perfect fit. If you're nodding your head reading the list above, let's talk.

Explore our BQE CORE implementation services to see how we bring financial operations expertise to your BQE deployment.

About SPRCHRGR & BQE Software

SPRCHRGR is an official BQE CORE implementation partner and authorized reseller, providing finance-led implementation services, custom API integrations, and ongoing financial optimization for professional services firms. As accounting + finance engineers, we combine deep BQE expertise with fractional CFO services, strategic financial operations design, and custom technical solutions for architecture, engineering, consulting, legal, and creative firms across North America.

BQE Software was founded over 30 years ago by an architect and engineer who built BQE CORE to solve the specific operational challenges of project-based firms. Today, over 50,000 users trust BQE CORE to streamline time tracking, project accounting, resource planning, billing, and financial management. BQE provides comprehensive implementation services and industry-leading 24/7 support.